MINUTES OF MEETING HELD ON 3rd SEPTEMBER 2017 AT GBC CLUB HOUSE, ACCRA

Name      Year  Name       Year
Felix O. Larbi 1995 Stephen Essien 1995
Samuel Djanie 2002 Scofray Nana Yaw 1998
Francis Acheampong 1976 Ben Ayitey-Adjin 1981
Kwame Gyampo 1995 Justice Appiah Asante 1995
Paul Kumi Boateng Jnr. 1995 Pius Agbewiadey 1997
Selassie Kevin Nyasembi 2013 Fiadonu Michael Timothy 2013
Gilbert Osei-Alomele 1984 Hector Obediabah 2001
Krobea Asante 2001 Azor Solomon Aniah 2001
Oheneba A. A. Offin 2001 Samuel S. N. L. Adjei 1993
Victor Addae 1981 Kwame Aidoo 1981
Frank Boakye Wiredu 2012 Josiah Ocran 2012
Baaecho Albert Aniwiser 2001 Kwasi Owusu Boadu 1977
Emmanuel Owusu-Kyei 1990 Kotey Okae 1987
Samuel Amoako Baah 1990 Stephen Amedza Agyemang 2012
Godfred Opoku Agyemang 2012 2012 John Kwaku Appiah 1981
Kwabena Aidoo BMJ   1981 1981 Daniel K. Abossey 1974
Richard Ayitey Capone  1996 1996 Joel Bannor 1996
John Duke      1977 1977 Frank Ofosu-Appiah 1974
Josuah Adjin-Tettey Bransford Ntumi 1973
Nicholas Lutterrodt   1981 1981 Ken Mckenzie 1996
Samuel Annan 1995 Autis Nettey 1985
Gabriel Tenkorang 2012 Dominic Peash 1990
Edward Ababio Opole 1979 Emmanuel Anim 1997
Derrick Lartey 1998 Mishuo  Nicholas 2000

OPENING

  • Meeting started at 4:10pm. Opening prayer was said by Samuel Djanie.
  • Scofray Nana Yaw Yeboah, the association’s president welcomed all members to the meeting after which he said our main agenda is our 50th anniversary programs and related activities, budget and other matters.
  • The president then invited the vice president to take us through the programs and
  • Activities for the 50th anniversary.

ACTIVITIES AND BUDGET

 

  • The vice president, chairman Essien distributed about 20 copies of the programs in a PDF format presentation. Some are in coloured and others in black and white.
  • Please find the summary and meeting inputs of the program. Details which are in PDF format would be posted on the various platforms after we post the minutes.

PROGRAMME

Events preceding the main anniversary

21st September, 2017 – Old Students’ Anniversary walk in Accra. Starting and ending point at Elwak Sports Stadium 37. Time 5:30am.
14th October, 2017 –  Sec. Tech vs. Pojoss Aponkye cup at Elwak Sports Stadium. Time 8:00am.

21st October, 2017 – Eastern Region students fun fair hosted by Sec. Tech.

11th November, 2017 – Health program – Blood Donation exercise with Regional Blood Bank at Koforidua.

Visitation to whip up the interest on various university campuses.

MAIN ANNIVERSARY CELEBRATION

27th November, 2017 – Procession by School. Two groups via Poly road and main Koforidua township roads.

28th November, 2017 – Educational summit for all Eastern Region schools.

30th November, 2017 – Old Students candle procession through Koforidua town, time 8:30pm. We will use Electronic candles.

1st December, 2017 – Old students’ bonfire and Anniversary fireworks with live band and some chops.

2nd December, 2017 – Anniversary day. Program starts at 8:00am at MPAH site.

2nd December, 2017 – Dinner Dance on campus.

3rd December, 2017 – Church service starts at 9:30am.

KEY COMMUNICATION CHANNELS FOR THE 50TH ANNIVERSARY PROGRAMS

  • Radio
  • Television
  • Bill boards
  • Banners
  • Flyers
  • Posters
  • Social media

Budget for the entire program – GH¢ 94,500.00

DISCUSSIONS ON THE PROGRAMS LINEUP PRESENTATION

  • Snr. Aidoo BMJ suggested we chose few media networks which can propagate our message to the masses rather than plenty media stations in which their coverage are just within a locality. The meeting agreed to that.
  • Some of the old boys have promised to sponsor some of the communication tools. The organizers are liaising with them for a successful media blast. All sponsors of the program would be acknowledged in due course. The organizers are compiling their names and respective packages.
  • The vice president told the meeting that Krobo Girls, Sutesco and Pojoss Old student have promised to be part of the walk on 21st September.
  • Banners and various media announcements had already started rolling and all old boys were tasked to make noise about all the activities where ever we find ourselves.
  • With regards to the dinner dance/fundraising on campus, the meeting agreed that it is going to be a well-structured and strictly by formal dress code. No “chaley wôte”, meaning no T-Shirt, Lacoste, cloth, but black tie affair with an entry ticket.
  • The meeting voted on the tickets and with almost about 50members at the meeting agreed that we charge GH¢50.00 per head for the dinner dance/ fundraising. Tickets for the Dinner dance/fundraising are being printed by Capone and will be distributed to the coordinators. Some will also be sold at Elwak.
  • Some old boys at the meeting promised to seek sponsorship on some aspects of the dinner dance/fundraising to which the organizers would be liaising with them.
  • We emphasized on security on campus during the celebrations. The meeting agreed that any old boy whose actions on campus are found to be alien to the events would be handed over to the police.
  • The meeting decided that on the day of the anniversary, all departed old boys would be generally remembered and acknowledged with a minute of silence.
    The meeting agreed that all year group should contribute between GH¢1,000.00 to GH¢3,000.00 for the organization of the entire program. This money should be ready by the next meeting in October.

Highlight on salient decisions

  • GH¢50.00 per head for the Dinner dance fundraising.
  • GH¢1,000.00 to GH¢3,000.00 being contributions from year groups to support the budget.
  • A minute of silence for all departed old boys, no mention of name.

Anniversary cloth

We have about GH¢11,000.00 payment on the cloth, but we need about GH¢45,000.00 for the pre-order. The vice president told the meeting that an old boy has promised to prefinance the printing of the anniversary cloth. We are only printing 1,800 yards only. It will be shared on first paid basis. All coordinators were encouraged to tell their members to pay for the cloth as early as possible so that we can repay the loan.

Other Matters

Pius suggested that we sanitize the International platform due to many unwarranted post on it. The meeting agreed that some members who do not heed to the platform rules should be taken off.

Our Old boy of 81year group by name ‘Poor Millionaire’ has redeemed his pledge on one column fundraising in the amount of GH¢1,800.00. Silver collection – GH¢291.00.

CLOSING

Meeting came to a close at 6:30pm with a closing prayer by Samuel Dzanie after which the school anthem was sang, “Mmerimma mma” Abusa Kese3!.

Next meeting: 1st October, 2017 at GBC Club House. Recorded by Felix Osae Larbi

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